How to Contact List Differ From an Address Book

How to Contact List Differ From an Address Book

Employ the People page in Outlook on the web to create, view, and edit contacts, contact lists, and groups. Create new contacts from scratch, or add together someone as a contact from their profile bill of fare. Yous tin can create a simple contact list for sending email to a grouping of people, or create groups for group-based collaboration.

To become to the People page, sign in to Outlook on the web and select the
People
icon

at the lesser of the page.

Notation:If the instructions don’t match what yous see, you might be using an older version of Outlook on the web. Try the Instructions for archetype Outlook on the web.

Create contacts

New contacts are saved in your default Contacts folder, and you will likewise see them under
Your contacts. If y’all desire to save the contact in a different folder, select the folder earlier creating the contact.

  1. Sign in to Outlook on the web.

  2. Select the
    People
    icon

    at the bottom of the navigation pane.

  3. On the People page, on the toolbar, select
    New contact.

    A screenshot of the New contact button

  4. Enter details for the contact. Select
    Add more
    to add more than information, such as the contact’s address and birthday.

  5. Select
    Create.

When you click someone’s name or motion picture in Outlook or other Office apps and services, you lot’ll see their contour card with information about them. From their profile card, you can save them to your own contacts, for case if you want to add Notes or other data.

Here’s how you can add a contact from an email bulletin:

  1. In Mail, open an electronic mail message in the reading pane, and so select the proper name of the sender or recipient you want to add to your contacts.

  2. On the profile carte that opens, select
    More options
    >
    Add to contacts.

    Select the three dots and then select Add to contacts

  3. Add together more information if you want. Select
    Add more
    to add more information, such every bit the contact’due south address and altogether.

  4. Select
    Create.

Note:The contact is automatically saved in your default Contacts folder on the People page.

If your company has a directory fix up, you’ll be able to run into information about your colleagues without saving them as contacts. Y’all can search for them or select their name or picture from an email message. Their profile carte volition testify information collected from other systems (directory). If you lot want to add other information, such equally notes, you lot tin can save your colleagues to your own contacts. The new contact is machine-linked to the existing directory contact. Only you volition see the information you add.

Thumbnail image of add contact video

To add someone to your favorites, select the contact, and so select
Add to favorites
on the toolbar.

Tip:Favorite contacts who have an e-mail accost will also evidence upwards in the navigation pane in Mail, so you can see all their electronic mail in one place.

Here are some ways to find a contact on the People page:

  • Apply Search.

  • Select
    Favorites
    at the top of the page to see people you’ve added as favorites.

  • Select
    Your contacts.

    Tip:Select a alphabetic character in a list separator to speedily move between contacts in the list.

    Select a letter to display other available letters

  • To find people in your organization (Directory) that aren’t in your saved contacts, use Search.

On the People folio, select a contact in the heart pane to see or edit information about them. What you see is a version of the profile card. What tabs and sections you lot encounter may vary.

  • Files: Recent files that the contact has shared with y’all.

  • Electronic mail: Recent electronic mail messages and email attachments between you and the contact.

  • LinkedIn: If the contact has a public LinkedIn profile with the same electronic mail that you lot’ve saved for that contact, you’ll see LinkedIn information hither.

To edit a contact, select
Edit contact
next to
Contact Information, or select
Edit
on the toolbar.

A screenshot of the Edit contact button

  1. On the People folio, select a contact.

  2. Select the camera icon.

    Select the camera icon to add a photo

  3. Select
    Upload a new photograph, cull the file you want to employ, and then select
    Open
    to upload.

  4. If you desire to reposition the photo, click inside the circle and elevate the pointer. To zoom in or out, employ the slider below the photo.

    Adjust the photo and select Apply

  5. Select
    Apply, and and then select
    Done.

  • To change how contact names are displayed, select
    Settings
    and so
    Display contacts by

    >
    First name
    or
    Last name.

  • To select sorting, utilize the sort menu at the top of the list . For example, select
    Sort by
    >
    Last name.

Y’all can link contacts to bespeak that they’re related, for example if y’all have several entries for the same person. Linked contacts appear equally a single contact.

To link contacts:

  • On the People folio, select ii or more contacts, so select
    Link contacts
    in the panel that appears.

To unlink a linked contact:

  • On the People folio, select the contact, select
    Linked contacts
    on the toolbar, and then select
    Unlink.

Create contact lists

A contact listing is a collection of email addresses, and is useful for sending email to a group of people. Contact lists are sometimes referred to as distribution lists.

For example, create a contact list named My Volume Guild and add together all the members of your book club to information technology. When you lot want to ship an email bulletin to everyone in the club, just enter “My Book Order” in the
To
line of the e-mail.

By default, contact lists are created in the default Contacts folder, and you can also see them under
Your contact lists. If you want to salve the contact list in a different folder, select the binder before you select
New contact list.

  1. On the People page, on the toolbar, select the arrow next to
    New contact, then select
    New contact list.

    A screenshot of the New contact menu with New contact list selected

  2. Enter a name for the list, and then add names or email addresses.

  3. Select
    Create.

You tin can add together people (email addresses) to a contact listing in two ways: By editing a contact listing and adding people to it from within the listing, or by selecting one or more than contacts and adding them to a list from the
Add to listing
option on the toolbar.

Note:Because a contact list is but a collection of email addresses, you tin only add contacts that have an email address.

Add together people to a contact listing by editing the contact listing:

  1. On the People page, select
    Your contact lists
    in the navigation pane, or search for the contact listing proper noun.

  2. Select the contact list, and and then select
    Edit.

  3. Enter names or email addresses.

  4. Select
    Save.

Add one or more contacts to a contact list by using the
Add to listing
pick:

  1. On the People folio, select the contacts you want to add to a list.

  2. On the toolbar at the top, select
    Add to list.

    • Select the plus sign side by side to the contact list yous want to add the contacts to.

      or

    • Select
      New contact list
      to add together the selected contacts to a new list, and so enter a name for the new contact list.

  3. Click outside the pane to close information technology when yous’re done.

Yous can remove people (email addresses) from a contact listing in two ways: By editing the contact list, or past selecting a contact and removing them from a list using the
Add to list
option on the toolbar.

Remove people from a contact list by editing the list:

  1. On the People page, select
    Your contact lists
    in the navigation pane, or search for the contact list name.

  2. Select the contact list, and so select
    Edit.

    Select the
    x
    for the name or email address you want to remove.

  3. Select
    Save.

Remove selected people from one or more contact lists by using the
Add together to list
option:

  1. On the People folio, select the contact you desire to remove from a contact list.

  2. On the toolbar, select
    Add to list. You’ll encounter what contact lists this contact is
    already added to.

  3. Select the X adjacent to the contact list you want to remove the selected contact from.

  4. Click exterior the pane to close it when y’all’re done.

Create groups

Working together on a project or a shared goal? Create a grouping to give your team a infinite for conversations, shared files, scheduling events, and more.

For information about how to manage groups you lot’re a fellow member of, meet View and manage your groups in Outlook on the web

  1. On the People folio, on the toolbar, select the arrow next to
    New contact, and and then select
    New group.

  2. Enter a name for the group, and add your information.

    For more details, run into Create a group in Outlook

  3. Select
    Create.

Instructions for classic Outlook on the web

Create a contact or contact listing

  1. Sign in to Outlook on the web.

  2. Select the
    People
    icon at the bottom of the navigation pane.

  3. Nether
    Your contacts
    in the navigation pane, select the binder in which you want to create the contact. If you haven’t created whatsoever folders, keep to step 3.

    Annotation:To create a binder, select
    Your contacts, right-click, and then select
    New folder. Type a proper noun for the folder.

  4. Select
    New, and and so select
    Contact
    or
    Contact list.

    A screenshot of the context menu for the 'New' button, with 'Contact' selected.

  5. Enter the details for the contact or contact list.

  6. Select
    Save
    Save.

    Note:
    After you create a contact in a folder, it isn’t possible to motion it to a unlike folder. To shop a contact in a different folder after you create it, delete the contact and re-create information technology in the other folder.

  1. Open an email bulletin in the reading pane, and then select the name of the sender or recipient that you want to add together to your contacts.

  2. On the contact card that appears for that person, select
    More options
    >
    Add together to contacts.

  3. Enter the details for the contact.

  4. Select
    Save
    Save.

    Notation:Later on you save the new contact, it is automatically added to your Contacts folder. When you create a contact in this way, it isn’t possible to save the contact in a unlike binder or to movement it to a dissimilar folder.

  1. Select the contact you want to add to a listing.

  2. Select
    Lists
    and choose the contact list to which you lot want to add the contact.

    A screenshot of the Lists button

  1. In Outlook on the web, select the
    People
    icon at the bottom of the navigation pane.

  2. Select the contact or contact listing that yous want to edit, and select
    Edit.

    Note:If you don’t run across an
    Edit
    push, the contact might be from Skype for Business or a connected social network business relationship. To edit the contact, open Skype for Business concern or use a spider web browser to open your social network business relationship where the contact is located.

    A screenshot of the Edit button under the Outlook navigation bar.

  3. Make the changes that you want.

  4. Select
    Save
    Save.

Circumspection:You can’t restore a contact or contact list deleted in Outlook on the spider web.

  1. Select the contact or contact list y’all want to delete, and select
    Delete.

    Note:If yous don’t run into a
    Delete
    button, the contact might be from Skype for Business or a continued social network account. To delete the contact, open Skype for Business or utilise a web browser to open up your social network account where the contact is located.

    A screenshot of the Delete button under the Outlook navigation bar.

  2. Select
    Delete
    to confirm.

How to Contact List Differ From an Address Book

Source: https://support.microsoft.com/en-us/office/create-view-and-edit-contacts-and-contact-lists-in-outlook-on-the-web-ca469928-4b1c-47e4-ae85-15b6345ce043

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